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The rest (if you have been following along with our tips!) will be deleted and forgotten. This will effectively divide your inbox into two broad categories-emails that require your attention at some point (in the archive) and unread emails. So for those of us who simply don’t have the time or energy to make folders, the best way to go about it is by archiving emails. While making folders does seem like a perfect way to categorize emails in your inbox, not everyone is proactive enough to be able to sustain such a practice long-term. Gmail also has labels that you can further use to place all emails pertaining to a specific task together. If your workplace uses Gmail, you can use its category system and create rules to automatically sort through your emails and put them under different categories (namely primary, social, promotions, updates and forums) for you. Different mailing systems have different labelling tools, like tags or folders, which help you sort through your emails and group them together under different categories. The best way to deal with these emails is to club them together. There are certain kinds of email correspondence (like reports and records) that cannot be deleted for the sake of creating less clutter.
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Taking immediate action, whether it is to send a short response or delete the mail, can prevent your inbox from slowly filling up throughout the course of a day. Being ruthless with emails that take up your precious inbox space can push you to respond in a more timely manner. Not every email we receive warrants a response, and even the ones that do, you don’t have to keep them after you’ve responded to them. If emails are holding you back from being productive at work, we have you covered! Here are a few tips on how you can manage a messy inbox. This adds up to a shocking 20 weeks worth of work time spent on emails.
#Mail rules in polymail software
A survey conducted by the computer software company Adobe found that people spend 3.1 hours a day sending emails and checking their inbox in a year. If this is something you can relate to, you aren’t alone. Suddenly, before you even start working, the overwhelming feeling of sheer exhaustion envelops you. Picture this, you open your work email ID after the weekend, and it is flooded with emails you are cc’ed on, office circulars, meeting invites, spam and client correspondence to respond to. A little help for those of us drowning in emails!